A basic Request from one of your users consists of 5 pieces of information:
Name
Email Address
Date(s)
Time(s)
Facility
You can add more fields to your Requests with Custom Request Fields. These
enable you to get more information from your users as to what they want from
their Requests. You may add as many Custom Request Fields as you like.
Examples of Custom Request Fields include:
Number of participants
Assignment to be working on
Comments
Software needed
Creating Custom Request Fields
To create a new Custom Request Field, click Setup -> Request
Screen -> [Add a Custom Request Field].
Once an empty Custom Request Field has been created, click on the empty
Field Name, Field Type and Order of Appearance boxes to adjust those values.
Set the Field Name
The Field Name can be as long as you like. Unless you specify
otherwise, these words will appear on your Schedule, so keep them as
short as possible. The exception is for the dropdown Field Type (see
below).
Set the Field Type
The Field Type determines what you see on the Reservation Screen. Allowable
Types include shortfield, longfield, textarea, checkbox, and dropdown.
Any other value is ignored.
shortfield
Setting the Field Type to shortfield will produce a Custom
Request Field that looks like this on your Request Screen:
Number of Participants
longfield
Setting the Field Type to longfield will produce a Custom
Request Field that looks like this on your Request Screen:
Assignment to work on
textarea
Setting the Field Type to textarea will produce a Custom
Request Field that looks like this on your Request Screen:
Comments
checkbox
Setting the Field Type to checkbox will produce a Custom
Request Field that looks like this on your Request Screen:
Video Projection needed
dropdown
Setting the Field Type to dropdown will produce a Custom
Request Field that looks like this on your Request Screen:
Software needed
To properly set up a dropdown field, include the Name AND the
Choices in the Field Name field above, all separated with commas
(which means you CANNOT have commas in either the Name or the
Choices).
The example dropdown was created with Software to be used,
Microsoft Bob, Minesweeper, Missile Command in the Field Name.
Set the Order of Appearance
Any whole number is allowed. Lower numbers appear first in the list
of Custom Request Fields.