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Manage: Facilities
Facilities are any object that can be reserved by someone using your
scheduling system. Examples of facilities include classrooms, labs, conference
rooms, athletics facilities, mobile laptop stations, even bulletin boards and
trophy cases.
Facilities are grouped into arbitrary Facility Groups. For example, place all
of your conference rooms into one Facility Group, and all your computer labs
into a different Facility Group. You must have at least one group.
Adding a new Facility Group
Click Manage -> Facilities -> Add a New
Facility Group.
Once you have created a Facility Group, click any box to change the value
of that field.
Notes on specific fields
Facility Group Order
Order of appearance on some schedule views, as well as the
Request and Reservation Screens. Lower numbers appear before higher
numbers. If an order is not given, unordered Groups appear
alphabetically. Click the Refresh link to see your Facility Groups
in their new Order.
Facility Group Description
This description will appear in the Kiosk View, and the Request
and Reservation Screens.
Adding a new Facility
Under any Facility Group, click [Add a new Facility to (name of
Facility Group)]
Once you have created a new Facility, click any boxed field to change it.
Notes on specific fields
Facility Long Name
Long Names of Facilities appear in Request and Reservation
Screens.
Facility Short Name
Short Names of Facilities appear in Schedule views.
Facility Color
HTML color code. This should be a light color, as the text on top
of it will be black.
Facility Order
Order of appearance within the same Facility Group. Lower numbers
appear before higher numbers. If an order is not given, unordered
Facilities appear alphabetically. Click the Refresh link to see your
Facilities in their new Order.
Use Stations, # Stations, Station Name
If you will allow multiple Reservations for a Facility, you can
use the Stations feature to help prevent overbooking. For example,
if a computer lab has 30 computers, enter 30 in the # Stations
field, and Computer or PC in the Station Name field. Once you set
Use Stations to Yes, the number of stations will appear in the
Schedule Views and Reservation Screen. Station Names should be
singular ("Workstation" instead of
"Workstations").
Public: Yes/No
Facility is Public; otherwise, Facility is only shown when you
are logged in. Useful for Facilities that are only need to be known
to Scheduling Managers.
Allow Guest Reservations: Yes/No
If you allow Guest Reservations on the System Setup Screen, this
Facility can be publicly scheduled.
Allow Guest Requests: Yes/No
If you allow Guest Requests on the System Setup Screen, this
Facility can be publicly scheduled.
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